Scheduling

Scheduling that actually holds together.

Plan, assign, and execute appointments in one workflow—built for real-world language services operations.

January 2026
Day Week Month
9 AM 10 AM 11 AM 12 PM
M
Spanish
T
ASL
W
Vietnamese
T
Mandarin
F
Korean
leaderboard Best Matches
#1 Maria G. 98
#2 David C. 94
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Confirmed Maria Garcia · 9:00 AM
3 appointments
speed

Assign faster

Make confident assignment decisions in seconds with availability, eligibility, dialect, rates, and location in one view—plus broadcast and ranked offers when you need coverage fast.

  • Availability + eligibility at a glance
  • Broadcast offers (first-come)
  • Ranked offers for automated scheduling
Learn more
assignment_ind

Know your interpreters

Keep eligibility, credentials, dialects, rates, and preferences organized in one place—so scheduling decisions are accurate, consistent, and fast.

  • Interpreter directory & profiles
  • Key details in one view
  • Always up to date
Learn more
sync

Keep everyone in sync

Interpreters stay on top of appointments with real-time updates, clear notifications, and appointment-based threads—plus same-day confirmations to lock in coverage.

  • Real-time appointment updates
  • Robust notifications & reminders
  • Same-day confirmations
Learn more
Calendar & Visibility

See every appointment, every angle

Stop toggling between tools. Fluent gives you calendar views, map context, and availability data in one place—so you can schedule with confidence.

Fluent calendar view showing weekly appointments
Map view of appointments
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Multi-View Calendar

Switch between List, Day, Week, and Month views to manage the next appointment—or the next month—without losing context.

map

Map View + Travel Awareness

See appointments geographically to reduce dead time, improve coverage, and sanity-check same-day feasibility.

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Interpreter Availability Built In

Track interpreter availability and constraints so you're not offering work to someone who's already booked—or off the grid.

Appointment statuses at a glance

Fluent uses clear statuses so everyone knows what's happening—and what needs attention.

Assignments

Fill appointments with the right interpreter

Whether you need precision or speed, Fluent gives you the tools to assign smartly—with filters, rankings, and broadcasting built in.

Best Matches 12 eligible
#1
Maria Garcia 2.3 mi
CMIHIPAA
98 match
#2
David Chen 4.1 mi
CHICourt
94 match
#3
Sarah Johnson 5.8 mi
CMI
91 match
cell_tower Broadcast Offer
Language Spanish (Medical)
Date/Time Jan 24 · 9:00 AM
Location Memorial Hospital
Eligible interpreters 24
Ranked matches
Broadcast to pool

How it works

1

Define requirements

Language, modality, location, credentials, and any client-specific rules.

2

Get best matches

See ranked recommendations or filter down to an eligible list.

3

Fill and notify

Offer to one interpreter—or broadcast—and keep everyone updated automatically.

Interpreter Directory
MA
Maria Alvarez
Spanish Medical
YD
Yaziel Diaz
Spanish Legal
LN
Linh Nguyen
Vietnamese Healthcare
MA
Maria Alvarez Certified Interpreter
Eligibility Active
Dialects Mexican, Central American
Rate $45/hr · In-person
Credentials CMI · HIPAA · BLS
Reliability

Know your interpreters. Schedule with confidence.

Fluent’s interpreter directory keeps the details that matter in one place—so assignments stay accurate, consistent, and defensible when things change fast.

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Interpreter directory & profiles

Track eligibility, dialects, credentials, rates, and preferences—so every assignment starts with the right context.

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Conflict checks & lead-time rules

Catch scheduling issues before they become same-day problems.

layers

Accurate assignments, less rework

Standardize what schedulers see so decisions stay consistent across your team.

Field Execution

Keep everyone in sync—without endless back-and-forth.

Send updates that stick. Interpreters get clear notifications, appointment-based threads, and same-day confirmations—so coverage doesn’t drift.

9:41
Notifications
Time changed Appt #4821 moved to 2:30 PM
2m
New assignment Spanish in-person · Memorial Hospital
15m
Location updated Appt #4819 · New address added
1h
Confirm today's appointment?
Confirm
Appointment #4821
Internal Interpreter
SK
Sarah Kim 10:42 AM

Patient has mobility limitations. Interpreter should arrive 10 min early.

JR
James Rodriguez 11:15 AM

Confirmed. Will notify assigned interpreter.

MA
Maria Alvarez 11:28 AM

Got it — I'll be there by 1:20 PM.

Pinned Details
Time 1:30 PM – 2:30 PM
Location Memorial Hospital, Rm 204
Contact Dr. Chen · (555) 012-3456
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Real-time appointment updates

Changes to time, location, or notes stay tied to the appointment—no guessing.

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Appointment threads & comments

Keep context with the job so interpreters and schedulers see the same story.

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Same-day confirmations

Prompt interpreters to confirm day-of so you can lock in coverage early.

Governance

Scheduling built for compliance

Real operations need real controls. Fluent gives you audit trails, permissioning, and access patterns built for regulated environments.

Audit Trail
All changes ▾
User Action Details Time
Sarah K. Assigned Added Maria Garcia 2 min ago
System Status Confirmed by interpreter 15 min ago
James R. Created New appointment #3847 1 hour ago
Role Permissions
Admin Full access
Scheduler View & assign
Coordinator View only
Interpreter Own schedule
history

Audit Trail

See who changed what and when—appointments, assignments, and status changes—without guesswork.

admin_panel_settings

Permissioning

Role- and office-based access controls help enforce least-privilege visibility for schedules and appointment details.

health_and_safety

HIPAA-Minded Access Control

Scheduling is only as compliant as its access model. Fluent is designed for real operational privacy constraints.

Ready to see Fluent scheduling in action?

We'll walk you through your workflow and show what automation looks like with real operations data.

Fluent scheduling dashboard