Save time configuring rates
When a new customer or interpreter shares existing rates, just assign a package instead of building from scratch.
BILLING Coming Soon
Turn hours into invoices and pay summaries automatically.
Define flexible rate logic, generate invoices and interpreter pay summaries from completed appointments, and export clean batches to QuickBooks — no spreadsheets required.
Bill the way you actually work
Configure rates for nearly any real-world scenario.
From appointment to line item
Completed appointments automatically generate line items for client invoices and interpreter pay summaries.
Review and export in batches
Approve invoices and send clean batches to QuickBooks.
Rate Packages Coming Soon
Build rate logic once. Apply it everywhere.
Create rate packages and apply them across customers and interpreters who share the same rates-or set custom rates where they do not.
Rates by language and service type
Group languages that share pricing, or set rates per language. Within each, define rates by service type—in-person, video, phone.
Custom rates where you need them
Override package rates at the customer or interpreter level when the defaults don't fit.
Billing Rules Summary
Charge Method How time is billed
By Hour
Rounding Interval Round up to nearest
15 min
Minimum Billable Minimum time charged
2 hours
After-Hours Rate Mon-Fri 6pm-8am, weekends
+$10/hr
Cancellation Fee If canceled within 24hrs
50%
Mileage Rate Per mile driven
$0.67/mi
Travel Time Compensation for transit
$35/hr
Billing Logic Coming Soon
Handle the edge cases without custom spreadsheets.
Configure the billing logic your agency actually uses—so totals are predictable and consistent across invoices and payroll.
- Charge by hour or by minute
- Billing intervals + rounding rules
- Minimum billable time
- Regular hours vs after-hours rates
- Cancellation and late-cancel rules
- Mileage and travel time (if applicable)
Invoicing Coming Soon
Generate invoices from real appointment data.
Set billing frequency per customer, generate invoices for a billing period or custom date range, review in bulk or one by one, and sync to QuickBooks when you're ready.
Invoice - City Hospital Jan 1 - Jan 31, 2024
Date Appointment Interpreter Duration Rate Amount
Jan 3 #1042 On-site Maria Garcia 3h 15m $45/hr $146.25
Jan 5 #1048 Video Jin Kim 2h 00m $50/hr $100.00
Jan 8 #1056 On-site Maria Garcia 2h 30m $55/hr $137.50
Jan 12 #1072 Phone Ahmed Hassan 1h 45m $45/hr $78.75
Jan 15 #1089 On-site Linh Nguyen 4h 00m $45/hr $180.00
Mileage (28 mi)
$0.67/mi $18.76
Showing 5 of 24 line items View all →
Subtotal $4,280.00
Mileage $156.50
Travel Time $87.50
Invoice Total $4,524.00
Every line item ties to an appointment
If something looks off, open the appointment, fix the details, and regenerate. No manual edits to invoice data.
Review with confidence
See at a glance that the right billing logic is being applied to each customer or interpreter.
Sync to QuickBooks
Save your invoices and push them to QuickBooks to generate them there.
Gross Pay Summary Pay Period: Jan 1 - Jan 15, 2026
Ready for QuickBooks
24 Interpreters
196 Appointments
438.5 Hours Worked
$18,425 Gross Pay
Interpreter Appts Hours Mileage Gross Pay
MG
Maria Garcia Spanish
10 22.5 87 mi $892.50 JK
Jin Kim Korean
8 18.0 54 mi $643.00 AH
Ahmed Hassan Arabic • French
12 26.5 112 mi $1,108.75 LN
Linh Nguyen Vietnamese
6 14.0 43 mi $518.50 Showing 4 of 24 interpreters View all →
Pay Summaries Coming Soon
Gross pay, calculated automatically.
Generate gross pay from tracked time and interpreter rate logic. Sync to QuickBooks, or export in formats you can send directly to your accountant or payroll processor.
Interpreters submit, you review
Interpreters log their time and mileage in the app. You generate payroll from there.
Detailed pay stubs
Interpreters see exactly how their paycheck adds up—by appointment, line by line.
Export how you need to
Sync to QuickBooks, or export as CSV, PDF, or spreadsheet for your payroll workflow.
Pay Receipts Coming Soon
Earnings interpreters can actually understand.
Interpreters see exactly what they earned, for what, and when—in the app or via email.
Email Receipt
Fluent no-reply@fluentworks.com
Earnings for Jan 1-15, 2026
Total Earnings $1,847.50
Hourly (34.5 hrs) $1,552.50
After-hours (4 hrs) $220.00
Mileage (112 mi) $75.00
Appointment-level earnings details
See how payment adds up for each appointment—hours worked, pay rates, and mileage or travel time if applicable.
Sent automatically
Pay receipts are generated from tracked time and sent to interpreters—no one has to create or send them manually.
History searchable by date range
Look up earnings for any pay period, past or present. Useful for reconciling with paychecks or tracking income over time.
Reports Coming Soon
See financial performance without extra reporting work.
Once rates are configured, Fluent can roll billing and payroll totals into reporting—so you can understand gross income and costs across customers, languages, service types, and locations.
Gross income by customer Gross cost by language Margin signals by service type Geographic trends by city/state
Explore Reports
Financial Performance Jan 2024
Gross Income $48,250
+12% vs last month
Gross Cost $32,180
+8% vs last month
Gross Margin 33.3%
+2.1pts vs last month
By Customer
By Language
Ready to streamline your billing workflow?
We'll walk you through how rates, invoicing, and pay summaries will come together in Fluent.
